Billing/Methods of Payment

Registration and Status Options

  • All Workshops at the University of Hartford are available for graduate credit.
  • Workshops may be taken for a letter grade or with a Pass/No Pass grading status.
  • Participants wishing to apply a workshop toward a degree should check with their institution regarding the Pass/No Pass option.

Online Self-Service Center

Students are strongly encouraged to use the University’s online “Self-Service Center” to check the status of a registration, make a payment, check grades or view unofficial transcripts. The self service center is located at and becomes accessible once you have been issued an 8-digit University ID number. For first-time users, the ID number is your username and the PIN number is your birth date in the form of MMDDYY.

Registration Status

Registration confirmations are no longer mailed automatically to students. However, you will receive a letter from the Bursar’s Office with your University ID number and email address. If you register online, you will receive an e-mail containing your University ID number which you can use to check your registration using the online self-service center Log in as described above. Choose “student main menu”, then “registration”. If you register by mail using the enclosed registration form, allow two weeks and then call 860.768.4999 to obtain your University ID number and do not receive a letter from the Bursar’s Office.

Billing/Methods of Payment

University of Hartford student billing statements are delivered online rather than by U.S. mail. If you are a current University of Hartford student, you will receive notification of a billing statement available for viewing and payment through your e-mail address. 

New students will receive a letter that will include a University of Hartford e-mail address and user ID number. You will be instructed to access the University of Hartford’s online Self-Service Center where you will be able to view and pay your bill. You will also be able to register third-party payers to receive billing notifications via e-mail.

Students and authorized payers can make online payments by ACH (electronic fund transfer), credit card, or debit card through CASHNet SMARTPAY, a third party payment processor, operating under agreement with the University of Hartford to process electronic payments.

There is no fee assessed for payment made by ACH. However, CASHNet does charge a nonrefundable 2.75% fee to process credit or debit card payments on your behalf.

CASHNet accepts Visa, MasterCard, Discover, and American Express credit card payments.

Checks, travelers’ checks, and money orders can be mailed, along with a printed copy of the top portion of your billing statement to:

University of Hartford
P.O. Box 416362
Boston, MA 02241-6362

Cash and check payments may also be made at the Student Administrative Services Center (SASC) on the second floor of the Computer and Administration Center. Check payments must be made payable to the University of Hartford and be payable through a U.S. bank in U.S. dollars.

Checks and ACH items returned for insufficient funds will result in a $25.00 fee.

For Students Registering Prior to May 29, 2013

Deferred Payment Option

Students may elect to pay tuition under our Deferred Payment Option. Under this option the following applies:

  • Students who register on or before May 1, 2013 should pay one-half tuition plus applicable fees at the time of registration. The remainder will be billed on May 2, 2013 and is due on or before May 29, 2013.
  • Students who register after May 2, 2013, but on or before May 29, 2013, should pay one-half tuition plus applicable fees at the time of registration. The balance should be paid in full on or before May 29, 2013. Students will not be billed for balance due; instead they will be advised in person of the balance due if registering at the Student Administrative Services Center (SASC).

If the terms of the deferred payment option outlined above are not met, a default charge of 1.5% per month may be assessed on the unpaid balance until it is paid in full.

Students registering after May 29, 2013 have the option of paying in full or paying one-half tuition plus applicable fees at the time of registration. If you choose the one-half tuition plus fees option, please refer to the current billing schedule to determine when the remainder will be due. You can find the current student billing schedule on the Bursar Website,, under the Payment Information link.

Course Cancellation/Checking the Status of a Course

All courses are subject to cancellation due to insufficient enrollment. In case of cancellation, the Hartt Summerterm office will attempt to contact all registered students by e-mail or phone. Courses may be canceled approximately two weeks before the course is scheduled to begin. Participants are encouraged to register early in order to facilitate appropriate planning. Participants may check the status of the course by calling the Registrar’s office at 860.768.4594 or the Hartt Summerterm office at 860.768.4479. Please be prepared with the five-digit course reference number (CRN) located next to the course description when calling to check on the status of a course.

Refund and Withdrawal Policy

Participants enrolled in courses that are cancelled are entitled to a full credit on tuition and fees. Participants who select to withdraw from a course after it has begun will not be entitled to a full credit on tuition. Participants who wish to withdraw should contact Dr. Hansen in the Hartt Summerterm office, 860.768.4128. The registration fee is nonrefundable except in the case of course cancellation. 

Graduate Credit Information

Please note: All Hartt Summerterm workshops are listed as MEW 602 or 603. All 600 level classes at the University of Hartford are considered graduate level classes. Under the University’s course numbering system, the first position identifies the course level as follows: 

0 = noncredit
1, 2, 3 or 4 = undergraduate level
5 = graduate-level course that may be taken by advanced undergraduate students with special permission
6, 7, 8, or 9 = graduate-level courses open only to graduate students

Continuation of the Connecticut Professional

Educator Certificate

Graduate credit courses from regionally accredited colleges or universities may be taken for full graduate credit (not audit) and used in lieu of continuing education units (CEUs). The calculation is 15 hours = 1 graduate credit (1.5 CEU). A transcript is sufficient proof of CEUs accrued for coursework taken. For information regarding the Continuation of the Connecticut Professional Educator Certificate, contact the Connecticut State Office of Certification, Department of Education at 860.713.6543 or Out-of-state participants should contact their state department of education for applicable guidelines. For CEU information call 860.713.6969.


Parking is free on campus for all daytime commuters with a Parking Pass obtained at Monday morning orientations. Participants who are staying in the dormitories and wish to park on campus overnight must register with the Summerterm Housing office upon check-in. There may be a charge for overnight parking. Prices are subject to change. Please bring the following information with your Summerterm parking form to register your vehicle: license plate number, vehicle make, model, and year.

Transcripts and Grade Reports

PLEASE NOTE: NO FORMAL LETTER OF COURSE COMPLETION OR GRADE REPORTS WILL BE SENT OUT BY THE UNIVERSITY OF HARTFORD. To confirm course completion with school districts you must order a transcript. Transcripts requested before grades have been processed will not be accurate. For more information, call 860.768.4563 or 860.768.5588.

Students may obtain grade information and transcripts by using the University’s online Self-Service Center: Log in as described above. Choose “Student Main Menu”, then “Student Academic Records”, then “Official Academic Transcript and Enrollment Verification Requests”. Transcript requests are $4.00. Each additional copy is $1.00.

Participants who require grade verification before the end of August may request a verification letter from the Chair of Graduate Music Education, Dr. Dee Hansen,

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