Billing/Methods of Payment

Registration and Status Options

  • All workshops at the University of Hartford are available for graduate credit.
  • Workshops may be taken for a letter grade or with a Pass/No Pass grading status.
  • Participants wishing to apply a workshop toward a degree should check with their institutions regarding the Pass/No Pass option. For the University of Hartford's requirement, check with the Music Education Graduate Program Chair, Dr. Joshua A. Russell, jorussell@hartford.edu

Online Self-Service Center

After you register online, you will receive an email containing your 8-digit user ID number, which you can use to check your registration using the online Self-Service Center at www.hartford.edu/selfserve. Choose “Registration and Course Information.” Students must use the University’s online Self-Service Center to check the status of a registration, make a payment, check grades, or view unofficial transcripts. The Self-Service Center becomes accessible once you have been issued a University of Hartford user ID number. New students will receive a letter that will include a University of Hartford email address and user ID number. You will also be able to authorize third-party payers to receive billing notifications via email. Registration confirmations are no longer mailed automatically to students.

Billing/Methods of Payment

University of Hartford student billing statements are delivered online rather than by U.S. mail. If you are a current University of Hartford student, you will receive notification of a billing statement available for viewing and payment only through your hartford.edu email address. New students will receive a letter that will include a University of Hartford email address and user ID number. You will be instructed to access the Online Self-Service Center where you will be able to view and pay your bill.

Students and authorized payers can make online payments by ACH (electronic fund transfer), credit card, or debit card through CASHNet SMARTPAY, a third-party payment processor operating under agreement with the University of Hartford to process electronic payments.

There is no fee assessed for payment made by ACH. However, CASHNet does charge a nonrefundable 2.75 % fee to process credit or debit card payments on your behalf.

CASHNet accepts MasterCard, Visa, Discover, and American Express credit card payments.

Checks, travelers’ checks, and money orders can be mailed, along with a printed copy of the top portion of your billing statement, to:

            University of Hartford

            P.O. Box 416362

            Boston, MA 02241-6362

Cash and check payments may also be made at the Student Administrative Services Center (SASC) on the second floor of the Computer and Administration Center. Check payments must be made payable to the University of Hartford and be payable through a U.S. bank in U.S. dollars. Checks and ACH items returned for insufficient funds will result in a $25.00 fee.

Students registering prior to May 28, 2015 may elect to pay tuition under our Deferred Payment Option. Under this option, the following applies:

  • Students who register on or before April 1, 2015, should pay one-half tuition plus applicable fees at the time of registration. The remainder will be billed on April 30, 2015, and is
    due on or before May 28, 2015.
  • Students who register after April 30, 2015, but on or before May 28, 2015, should pay one-half tuition plus applicable fees at the time of registration. The balance should be paid in full on or before May 28, 2015. Students will not be billed for balance due; instead, they will be advised in person of the balance due if registering at the Student Administrative Services Center (SASC).

If the terms of the deferred payment option outlined above are not met, a default charge of 1.5% per month may be assessed on the unpaid balance until it is paid in full.

Students registering after May 28, 2015, have the option of paying in full or paying one-half tuition plus applicable fees at the time of registration. If you choose the one-half tuition plus fees option, please refer to the current billing schedule to determine when the remainder will be due. You can find the current student billing schedule on the University of Hartford bursar’s website, www.hartford.edu/bursar, under the Payment Information link.

Transcripts and Grade Reports

NO FORMAL LETTER OF COURSE COMPLETION OR GRADE REPORTS WILL BE SENT OUT BY THE UNIVERSITY OF HARTFORD. To confirm course completion with school districts, you must order a transcript. Transcripts requested before grades have been processed will not be accurate. Transcripts are ordered and paid for through the National Student Clearinghouse. To place an order, go to www.studentclearinghouse.org. If you are a current student, you also may order official transcripts through the National Student Clearinghouse after logging into the Self-Service Center. For more information, call 860.768.5588.

Grade reports are no longer mailed automatically to students. Students may obtain grade information and transcript request forms using the University’s online Self-Service Center: www.hartford.edu/selfserve. Log in as described above. Choose Student Main Menu, then Online Academic Records Service. Choose the View or Send Grade Mailer option if you need to print a grade report for reimbursement. Please allow one to two weeks after the last day of the course for grades to be posted to the Self-Service Center. Transcripts may be withheld for accounts with an outstanding financial obligation. Participants who require grade verification before the end of August may request a verification letter from the chair of Graduate Studies in Music Education, Joshua Russell, PhD, jorussell@hartford.edu.

Course Cancellation/Checking the Status of a Course

All courses are subject to cancellation due to insufficient enrollment. In case of cancellation, the Hartt Summerterm office will attempt to contact all registered students by email or phone. Courses may be canceled up until two weeks before the course is scheduled to begin. Participants are encouraged to register early in order to facilitate appropriate planning. Participants may check the status of the course by calling the registrar’s office at 860.768.4594 or the Hartt Summerterm office at 860.768.4479 or 860.768.5526. Please be prepared with the five-digit course reference number (CRN) located next to the course description when calling to check on the status of a course.

Refund and Withdrawal Policy

Participants enrolled in courses that are cancelled are entitled to a full credit on tuition. The technology fee is refundable but not the $30 registration fee. Participants who elect to withdraw from a course after it has begun will not be entitled to a full credit on tuition. Participants who wish to withdraw should contact the Hartt Summerterm office at 860.768.4479 or 860.768.5526.

Graduate Credits and Teacher Certification

Connecticut requires at least 30 months of successful teaching experience under a Provisional Certificate and 30 semesters of graduate credit beyond a bachelor’s degree to advance from a provisional to a professional level educator certificate. (After July 1, 2016, a master’s degree will be required to move from provisional to professional certification status.) School districts must provide at least 18 hours of professional development per year to maintain or continue a professional level educator certificate. CEUs are no longer required. For information regarding the Continuation of the Connecticut Professional Educator Certificate, contact the Connecticut State Office of Certification, Department of Education at 860.713.6543 or www.sde.ct.gov. Out-of-state participants should contact their state department of education for applicable guidelines.

Parking

Parking is free on campus for all daytime commuters with a parking pass obtained at Monday morning Summerterm orientations. Participants who are staying in the dormitories and wish to park on campus overnight must register with the Summerterm housing office upon check-in. There may be a charge for overnight parking. Prices are subject to change. Please bring the following information with your Summerterm parking form to register your vehicle: license plate number, vehicle make, model, and year.

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